Hospitals, clinics, medical facilities, and privately practicing doctors must maintain a record of their patients. This may include the details of prescription, changes made to a prescription, information of the concerned patient, previous history, hospital admissions, reports related to discharge and much more. Of course, doctors and healthcare professionals don’t have the required time to do the job, and that’s where medical transcriptions come in the picture. Medical transcription is a process, where dictation file or the voice note from the physician or doctor is converted into a readable and more organized record, often saved on a Word Document.
How does it work?
There are companies that specialize in medical transcriptions, and they can get the job done for you. You can hire them as per your requirements and must send the required files to them. They will make the Word files for each record, which can be saved online on their system or can be interfaced with the EMR system or EHR system of your clinic.
The need for outsourcing
As a privately practicing doctor or someone in charge of managing a clinic, you always have the choice of hiring a full-time transcriptionist in your team. However, the costs and expenses related to the hiring and training process can be huge. Medical transcription services can do the job for a lot less money, and their experts are always around to take up jobs 24×7. Of course, the services may vary from one company to another, but if you have a request, they can get the job done for you even at the last minute. The transcriptionists working with such companies are highly professional and have the necessary training and expertise. If you must get a record ready ahead of an important date, they will help with the custom requests too.
The services offered by such services and transcriptionists can be tailored to meet the needs of your clinic. In many cases, insurance providers are interested in doctor notes to know more about paying a claim. Transcription also helps in sharing more relevant and detailed information with other healthcare professionals, if required. Also, the documents are stored electronically, so you don’t need to bother about managing paper records, and the information can be shared as required. Medical transcription services have different charges, but you need to find one that’s professional and always available. Check if they can handle medical coding and billing, as well, which can be an added advantage.